Legal Computer Consultants can help you manage your Azure costs in several ways. In this post we will discuss how snapshots of your servers can unexpectedly cause an unanticipated increase in your storage costs.

Best practices dictate that you manage snapshots carefully to avoid extra charges. Microsoft recommends that you manage snapshots in the following manner:
Delete and re-create snapshots associated with a blob whenever you update the blob, even if you are updating with identical data, unless your application design requires that you maintain snapshots. By deleting and re-creating the blob’s snapshots, you can ensure that the blob and snapshots do not diverge.
If you are maintaining snapshots for a blob, avoid calling UploadFile, UploadText, UploadStream, or UploadByteArray to update the blob, as those methods replace all of the blocks in the blob. Instead, update the fewest possible number of blocks by using the PutBlock and PutBlockList methods.

 

 

For more information see this Microsoft support article:   Understanding How Snapshots Accrue Charges.

Call Legal Computer Consultants at (800) 646-9199 to speak to an Azure engineer to help your firm reduce costs on Microsoft Azure.

 

 

Microsoft announced the public preview of Windows Virtual Desktop on Microsoft Azure. Windows Virtual Desktop is a desktop and app virtualization service that runs on the cloud rather than on your Windows 7 or Windows 10 computer. Law firms can migrate case management, time and billing, accounting and other software to any type of device while maintaining the look and feel of a Windows desktop.  Firms can leverage the built in security, compliance and Windows desktop functionality configured directly by Microsoft.

This is a dramatic change for Microsoft which previously did not license Windows desktops on any public cloud, including Amazon Web Services and its own Azure Cloud.

For Windows 7, Microsoft is extending support for 3 additional years after the current January, 2020 end of support date.

Public preview is a precursor to general availability which is expected to be in the latter half of 2019.

 

Azure Sentinel is a cloud-based security information and event management (SIEM) service.  SIEMs normally require a substantial upfront investment in hardware, software and infrastructure costs.  With Azure Sentinel there are no upfront costs, you only pay for what you use.  Azure Sentinel uses the power of artificial intelligence to ensure you are identifying real threats quickly and eliminates the need to spend time on setting up, maintaining, and scaling infrastructure.  

Azure Sentinel provides intelligent security analytics at cloud scale for your entire Law Firm. Azure Sentinel makes it easy to collect security data across your entire firm from devices, to users, to apps, to servers on any cloud.  For more information see video below .  

 

 

Office 365

New Tasks module in Outlook on the web as an updated Office 365 feature

We are excited to announce the new Tasks module in Outlook on the web as an updated Office 365 feature. We’ll begin rolling this feature out in mid-March.

This enhancement is related to Microsoft 365 Roadmap ID 34338.

Office 365

How does this impact me?

Customers who opt-in to the early version of the new Outlook on the web will see a newly redesigned Tasks experience, powered by Microsoft To-Do. We’ll be gradually rolling this out to Targeted Release customers in March, and the rollout will follow the general release timeline of the new Outlook on the web.

This rollout is excluded from Office 365 subscriptions in GCC.

What should I do to prepare for this change?

If you white-list or block domains that can be accessed by your users – Please note that the new Tasks experience powered by To-Do uses the “to-do.office.com” domain, so you might wish to whitelist domains accordingly for your users to be able to use the new Tasks experience.

If you don’t white-list/block any domains, you don’t need to do anything, but may consider updating your user training, and notifying your helpdesk.

Citing the ABA, lawyers are adopting cloud solutions at an impressive rate, but still behind most other industries. Due diligence and attention to new security paradigms is important.

American Bar Association on Cloud Hosting for Law Firms

Contact Legal Computer Consultants to make sure your firm migrates to the cloud safely.

Federal Courts may require your firm to submit PDF files in a PDF/A compliant format.  PDF/A is type of PDF file that contains all the elements of the document ‘embedded’ in the document versus having links to content in the document.  This is important for long term archiving and subsequently preferred by the courts.

Here are two ways to convert PDF files to PDF/A compliant:
1.  Print PDFs to the PDF printer driver;  Choose, [File][Print] in the PDF and choose the PDF printer driver as the printer to create the output.  This is fast and simple, but the markups and other features like digital signatures, embedded content and encryption will be removed from the file.  This is usually OK for legal professionals submitting files to the courts.
2.  Using Adobe Professional, creating PDF/A files requires a few extra steps, but this method preserves the markups and other features.  Choose PDF/A-1b for Federal Court Filings:

Do not hesitate to email or call me to review PDF/A

Thanks,

Peter Rabbino

Mobile: (954) 937-4528

peterr@legalcomputer.com

www.legalcomputer.com

Legal Computer Consultants (LCC)provides comprehensive technology solutions exclusively for South Florida attorneys and their staff.